To begin archiving your email click the File tab on the ribbon. In the Archive dialog box select the Archive this folder and all subfolders option and then select a folder to archive.

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Go to File Info.

How to archive emails in outlook. If your Office 365 account is configured with Outlook then you can use the archiving feature of MS Outlook to archive all the old emails. Click File Info Cleanup Tools Archive. Select all the emails you want to archive and right-click on them.

Click File Info Tools Clean up old items Tip. In this example Ive opened the From My New Boss folder. How to archive emails in a Microsoft Outlook inbox.

Choose the archive option to move the selected emails to the archive mailbox. Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. You can archive mail in Outlook whenever you want and move the archive pst file to a.

Use the drop-down menu next to the search bar to select Archive Folder. In Outlook 2016 go to the File tab and click Tools Clean up old items. The alternate option is that you can manually archive emails whenever you have free time.

So basically archiving emails is better than exporting them. Click the Archive folder in the column on the left to display all the archived emails in the pane on the right. Do this by clicking the box on the far left side of a target email.

Below are the steps to archive essential emails calendars other mailbox items in Outlook 2016. Moreover all archived emails will be deleted from Outlook freeing up space for new emails. Select an e-mail to archive.

The program has two functions for archiving Outlook items. Click the checkbox above your Primary email then click All to select your whole Inbox page. The order and the folder structure of your archived emails will remain the same as it is in Outlook.

In the Delete group select Archive. Clicking the link below and to the right of the All box that says Select all. Select the email in your inbox that you want to archive.

Open the folder that contains the message or messages that you want to archive. All emails between the first one and the second one will be selected. You can also use the Backspacekey to immediately archive one or more selected messages.

Select the arrow next to Folders to expand the Outlook folders list if folders are not visible. You can drag and drop them into your archive folder or use the Archive button. Click on the Cleanup Tools button and choose Archive option.

You can search archived emails using the search bar at the top of the email list pane. Go to File Info menu. Click OK and Outlook will start archiving your mail and other items depending on the folder you selected.

On the popup select the folders you want to archive and start archiving the items. However keep in mind that the email messages are archived locally to the archive folder of MS Outlook. When archiving your emails you can only save them as pst files.

This streamlines your email program which is essential to keep Outlook running smoothly. On the Account Information screen click the Cleanup Tool button next to Mailbox Cleanup Select Archive from the drop-down menu. The Archive dialog box displays.

Before you can archive messages open the folder where theyre stored. Click the Archive button located along the top menu bar of your inbox. Archive items in Outlook Select one or more messages in your Inbox or other folder to archive.

Open Outlook application on your system. In Outlook 2010 and Outlook 2013 click File Cleanup Tool Archive. Click on an email in your inbox scroll down press the SHIFT key on your keyboard and select another email.

Then use Outlook archiving to archive old Outlook items such as messages tasks notes or calendar entries in external archive files. Messages stored in an Archive folder will take up storage space. In Outlook 2016.

Youll need to do this for each email you wish to archive. Select Cleanup Old Items Select the option Archive for folders subfolders. Manual archiving Outlook items.

To archive an email message or messages start with an open inbox. Archiving in Outlook 2016.